Orange County
Los Angeles
East Coast


Manage your remote workforce successfully

Learn how we prepare our clients for more effective remote work arrangements

CHEAT SHEET: The 5-Step Cybersecurity Plan for Small-to-Medium-Sized Businesses

Img cheat sheet the 5 step cybersecurity plan for small to medium sized businesses1
Img cheat sheet the 5 step cybersecurity plan for small to medium sized businesses1

In today’s digital landscape, the increasing reliance on technology and the internet has opened up new business opportunities. However, it has also exposed them to various cybersecurity threats. Malicious actors, both external and internal, constantly seek to exploit vulnerabilities in data, networks, systems, and applications. Therefore, businesses must develop a robust cybersecurity plan with best practices and policies to protect their valuable assets, customers, and employees.

In this article, we’ll explore the five key steps small-to-medium-sized businesses should take to assess their risks, develop a cybersecurity policy, implement security controls, educate employees, and monitor their security measures effectively.

Img cheat sheet the 5 step cybersecurity plan for small to medium sized businesses2

Step 1: Assess Your Risk

Before crafting a cybersecurity plan, assessing the risks facing your business is essential. This plan involves identifying valuable data and assets, recognizing potential threats and vulnerabilities, evaluating current security measures, and performing a comprehensive risk assessment.

Identify Valuable Data and Assets:

Begin by determining your organization’s most critical information and resources that need protection. This may include customer data, intellectual property, financial records, and IT infrastructure. Understanding what is valuable will help prioritize your security efforts.

Recognize Potential Threats and Vulnerabilities:

Be aware of the risks that could compromise your valuable data and assets. Threats can come from external sources such as hackers, malware, natural disasters, and internal sources like employees, outdated software, and weak security policies.

Evaluate Current Security Measures and Policies:

Review your security protocols and procedures to gauge their effectiveness in protecting your valuable data and assets. Identify areas where improvements can be made or new measures must be implemented.

Perform a Risk Assessment:

Conduct a comprehensive analysis of the likelihood and impact of potential threats to your organization. Consider the probability of a threat occurring, the potential damage it could cause, and the effectiveness of your current security measures in mitigating that risk.

Prioritize Risks Based on Severity:

Develop a prioritized list of risks, focusing on the greatest threat to your organization’s critical data and assets. This list will help guide your efforts to implement appropriate security measures and allocate resources effectively.

Img blog The 5 Step Cybersecurity Plan for Small to Medium Sized Businesses step 2

Step 2: Develop a Cybersecurity Policy

With a clear understanding of your risks, the next step is to develop a comprehensive cybersecurity policy. This policy should outline the purpose and scope of cybersecurity within your organization, establish roles and responsibilities for security, define security requirements and guidelines, and include incident response and disaster recovery plans.

Outline the Purpose and Scope of the Cybersecurity Policy:

Clearly define the objectives and goals of the policy. Identify the types of information and systems that need protection and establish the boundaries and limitations of the policy within the organization.

Establish Roles and Responsibilities for Security:

Assign specific security roles to individuals or teams within your organization. Define the responsibilities and expectations for each position to ensure that all employees understand their part in maintaining cybersecurity. Your team members will be more motivated to take accountability for their role when they know how it’ll impact the organization.

Define Security Requirements and Guidelines:

Establish guidelines for secure data handling and storage. Provide training on security best practices and protocols and implement mandatory security measures for third-party vendors and contractors. Very often, your employees are the first line of defense penetrated by simply clicking a malicious email link or sharing a password with co-workers.

Develop Incident Response and Disaster Recovery Plans:

Create procedures for identifying, reporting, and resolving security incidents. Develop a disaster recovery plan to minimize the impact of a security breach or system failure. Regularly review and update response and recovery plans to ensure their effectiveness. Each year, malicious actors create new methods of infiltrating your organization. New tactics come with new solutions that you’ll need to update to keep up with the times.

Document and Communicate the Policy:

Communicate the cybersecurity policy to all of your employees, contractors, and suppliers. In addition, you’ll want to provide training and resources to help stakeholders understand and comply with the policy. You’ll want to help your team increase their self-awareness of their surroundings to address issues before they can impact your systems.

Img cheat sheet the 5 step cybersecurity plan for small to medium sized businesses3

Step 3: Implement Security Controls

With a solid policy, it’s time to implement security controls that align with your risk assessment and policy requirements. These controls should cover technical, physical, and environmental aspects of security.

Selecting Appropriate Technical Controls:

The IT team should choose the most suitable technical controls based on the risk assessment and policy requirements. These controls may include encryption, antivirus software, and secure communication protocols. Their roles will range from keeping your data safe if it’s intercepted to scanning for malicious software and identifying and responding to intrusion attempts or suspicious activities.

Implementing Physical and Environmental Security Measures:

Server rooms often store a significant portion of an organization’s IT infrastructure and should always be secure. Also, sensitive areas such as control rooms or backup storage locations must be strictly limited to authorized personnel with a genuine business need. In addition, it’s vital that a fire suppression system is implemented. Any fire incident can devastate an organization, so it’s crucial to have the proper systems that can quickly detect and extinguish fires in the case of an emergency.

Establishing Access Control and Authentication Procedures:

Encourage strong passwords and enable multi-factor authentication for secure access to networks, systems, and applications. In addition, educating your employees on avoiding common passwords, enforcing password policies, and using a secure password manager provides preventive measures to serve as a crucial barrier against unauthorized access and potential breaches.

Employing Network Security Best Practices:

Implement firewalls, intrusion detection systems, and secure network architectures to protect data in transit and prevent unauthorized access. By combining these best practices, organizations can create multiple layers of defense against cyber threats.

Ensuring Secure Configuration and Maintenance of Devices and Software:

Regularly update and patch devices and software to prevent vulnerabilities and maintain a secure IT environment. Cyber attackers often exploit vulnerabilities in outdated or misconfigured systems and software to gain unauthorized access or launch malicious attacks.

Img cheat sheet the 5 step cybersecurity plan for small to medium sized businesses4

Step 4: Train and Educate Employees

Employees are often the first line of defense against cyber threats. Therefore, investing in a comprehensive security awareness program is crucial to train and educate employees about security policies, procedures, and best practices.

Develop a Comprehensive Security Awareness Program:

Design a program covering various security topics, such as phishing and social engineering, to help employees effectively identify and respond to common security threats. In addition, with the surge of remote workers, you’ll need to engrain new secure remote working practices into your organizational onboarding programs.

Provide Regular Training:

Regularly provide training sessions and updates on emerging threats and technologies to ensure that your employees are well informed and vigilant. Cyber incidents aren’t often top of mind, and the more that employees are aware of various scams and malicious incidents, the more prepared they will be if one should occur.

Promote a Culture of Security:

Foster a security culture within the organization, where everyone understands their role in maintaining cybersecurity. When everyone understands that these policies start from the CEO and trickle down to the warehouse worker, it’s easier for the employees to accept that this isn’t designated to a particular employee or department, it’s an organizational culture.

Ensure Ongoing Education:

Keep employees updated on the latest cybersecurity developments and trends to ensure they remain proactive in safeguarding business assets. Keeping your employees informed is vital to your business, whether it’s having a weekly update or including the latest updates that will impact the organization in daily meetings.

Img cheat sheet the 5 step cybersecurity plan for small to medium sized businesses5

Step 5: Monitor and Review Security Measures

Implementing security controls and training employees are not one-time activities. Continuously monitoring and reviewing security measures is essential to stay ahead of evolving cyber threats.

Establish a Continuous Monitoring Program:

Set up a real-time system to detect and respond to potential security incidents. Employees should have a sense of ownership and empowerment to act when they witness or become aware of a potential threat. Setting up a system allows them the freedom to know that addressing issues is an organizational responsibility.

Regularly Review and Update Security Policies and Procedures:

Review and update security policies and procedures periodically to address new threats and vulnerabilities. Your policies and practices are only as good as they are relevant to the times. An employee must be designated to update policies and protocols so your employees have the most up to date policies and procedures.

Conduct Vulnerability Assessments and Penetration Tests:

Perform periodic vulnerability assessments and penetration tests to identify and remediate potential weaknesses in your systems. Your organization should periodically test preventive measures and security protocols to ensure that they prevent unwarranted entry into your system and that the proper deterrents are in place to take action if necessary.

Measure the Effectiveness of Security Controls:

Regularly evaluate the effectiveness of implemented security controls to ensure they achieve the desired results. If they’re not providing the anticipated results, adapt and update your security controls accordingly.

Analyze Security Incidents and Learn from Them:

In the event of a security incident, conduct a thorough analysis to understand the root cause and take appropriate actions to prevent similar incidents. Every incident provides an opportunity to diagnose, create new SOPs, and preventive measures to ensure your organization is prepared for any future occurrence.


Cybersecurity planning is no longer an option but a necessity for organizations. Implementing a comprehensive cybersecurity plan that covers risk assessment, policy development, security controls, employee training, and continuous monitoring is crucial for protecting valuable data, networks, systems, and employees. By taking proactive measures, businesses can significantly reduce their vulnerability to cyber threats and ensure the safety and continuity of their operations in the face of evolving challenges.

We here at Ubisec Systems understand that cybersecurity planning is vital to keeping your organization’s networks SAFE. However, you don’t have to figure this out on your own. We’re here to help. So, if you’re ready to take charge of your organization with a clear, easy, and effective cybersecurity plan, click here to schedule a call with us.

Free MSP pricing calculator

Get an IT service pricing estimate for my business

Over the last 18 years, Ubisec has become a leading IT solutions provider to SMBs/SMEs in the Los Angeles and Orange County regions of California. We’re certified subject matter experts driven to provide world-class expertise and high-level technological solutions to optimize and enhance your organization’s digital environment.

img logo UBISEC blog footer

Over the last 18 years, Ubisec has become a leading IT solutions provider to SMBs/SMEs in the Los Angeles and Orange County regions of California. We’re certified subject matter experts driven to provide world-class expertise and high-level technological solutions to optimize and enhance your organization’s digital environment.

img logo Cisco partner

Free MSP pricing calculator

Get an IT service pricing estimate for my business